Overview

Browse the rules and payment options for repaying IPSA in different scenarios (including for property deposits).

You can also complete IPSA Online tasks on credit notes and claim reviews, as well as download the Repayment Form.

Scheme rules

You may need to make a repayment to us if:

  • we made a payment in error

  • you’ve gone over your budget in a particular spending category

  • you’ve agreed to repay an amount following an investigation by the Compliance Officer

  • you’ve been directed by the Compliance Officer to repay an amount [2.11]

Making repayments to IPSA

Repayments need to be made within 30 days. If not, we’ll deduct the amount from further claim payments and may also suspend both payment cards and direct payments to suppliers. [2.12]

If the amount hasn’t been recovered by IPSA within 30 days of the MP being notified of this provision, any remaining amount may be deducted from the MP salary, without your agreement. [2.14]

Download the IPSA Repayment Form.

MPs do have the option of requesting the repayment come out of their salary, instead of being deducted from future claims. [2.13]

Salary deductions for repayments

Salary deductions, requested or imposed, will follow a schedule of deductions which will be agreed in advance with the MP. Sums will usually be repaid in the same financial year they were incurred but exceptions can be made (such as when recovery started late in the financial year or particularly large sums are involved). [2.14]

If you’re intending to rent a property that qualifies for accommodation costs, you can apply for a loan to cover the deposit. This will not be deducted from the accommodation costs budget. [4.28]

You can apply by Completing a Property Registration Form to submit an application to us, together with the signed or draft rental agreement (if using a draft, we’ll need the signed agreement within a month of the tenancy’s start, otherwise we may seek to recover the loan and any rent claimed). We’ll then pay the loan to you, for forwarding to the landlord. [4.30]

This loan cannot exceed the lower of:

  • the deposit which is stated in the rental agreement

  • one quarter of the relevant annual accommodation costs budget (for example, London Area or the constituency) [4.29]

An MP may only hold one deposit loan at a time. [4.31]

The MP is responsible for securing the deposit’s return and repaying the amount in full to us – no later than one month after the date the tenancy ends. Or, where the MP leaves Parliament, the end of the winding-up period (whichever is earlier). Any shortfall between the deposit paid and the amount returned shall be the sole responsibility of the MP. [4.32]

Loans for holding deposits

MPs can also apply for a loan to cover the holding deposit often charged before the start of a tenancy.

To do so, you should complete the Holding Deposit Loan Request Form. For help, visit Loans for holding deposits.

These loans must be repaid to us within 30 days of signing the tenancy agreement or refund of the holding deposit, whichever is sooner. [4.32]

Download the IPSA Repayment Form.

If the rent on a new tenancy will be claimed from the office costs budget, you can apply to us for a loan to cover the deposit due at its start. [6.22]

Repayment must be made by the earlier of:

  • one month after the tenancy’s end

  • one month after the end of the winding-up period (where you are leaving Parliament)

You will be responsible for repaying the loan amount to us in full – any deductions from the deposit will be your responsibility. [6.23]

Using IPSA Online

When reconciling payment cards it's possible you have selected “Not Claimed to be Repaid”.

In these instances, a process will run in the background and turn them into Credit Note tasks.

They will then be sent to you to select the repayment method.

  1. Note!

  2. Step1

    Select the icon to open the Task Management Quick View.

  3. Step2

    Decide if you want to view in the Quick view or Full view.

  4. Step3

    In your task list, a credit note task will appear as Choose Payment Method (or reject).

  5. Step4

    From your task list, select the credit note task. It will display the amount owed and a description.

  6. Step5

    Select the appropriate option from the bottom of the task:

    • Direct payment – select this if you have or are about to repay the money via BACS transfer

    • Payment offset – select this if you want the money owed to be deducted from future claims you make

    • Salary deduction – payroll – select this if you want the money owed deducted from your salary

    • Reject – select this if you wish to dispute the money owed. Please provide a comment to explain

For more information, visit Organising tasks in Full View and Organising tasks in Quick View.

You may request a review of a claim if it has been rejected by IPSA.

It's important to remember you only have two weeks to request a review of the claim, because the review is completed in the system we will not be able to review it after two weeks.

After two weeks, the cost would have to be submitted as a new claim.

  1. Note!

  2. Step1

    Select the icon to open the Task Management Quick View.

  3. Step2

    Decide if you want to view in the Quick view or Full view.

  4. Step3

    In your task list, a claim review task will appear as MP request review?

  5. Step4

    From your task list, select the Claim review task. It will display the basic information of the claim.

  6. Step5

    On the right-hand side the Workflow log will show you each stage the claim has been through, including why it was rejected.

  7. Step6

    The Expenses section will show you which lines have been rejected.

  8. Step7

    Select Request review to begin the review process.

  9. Step8

    A free text box will appear. You can use this to explain why you think this claim should be reviewed. Provide as much information as you can.

  10. Step9

    Select Request review.

  11. Step10

    Select OK.

Downloads

Guidance

IPSA pays salaries to MPs and their staff and provides MPs with budgets and payment cards to support their parliamentary functions.

The Debt recovery policy sets out how IPSA handles money or debt which is due for repayment to IPSA by MPs, their staff or other persons and organisations.

Read the full Debt recovery policy.

Contact IPSA

To get additional support, book a call back.