There are 11 payroll forms which MP staff and MPs can track on the Form Tracker in IPSA Online.
The tracker will tell you the status of the form and who it is with to be actioned.
The process is the same for each of the 11 forms, but each tracker must be set up individually.
The forms are:
Reward and Recognition Form
MP Staff Leaver Form
Contractual Changes Form
MP Staff Maternity Leave Request Form
MP Staff Adoption Notification Form
MP Staff Paternity Leave Request Form
MP Staff Shared Parental Leave Form
Volunteer's Personal Details Change
Season Ticket Request Form
Bike Loan Form
MP Proxy Form (only MPs can submit this form)
Open IPSA Online.
Naming convention tip
The best way to use the tracker is to have a naming convention so you can differentiate between submitted forms. We suggest:
Title of the form / To whom it relates / Date the form was submitted
Submit your form.
Once an MP or a proxy has submitted the form you can visit the Form Trackers to check its status.
In the main menu, select Reports from the left-hand menu.
Select the MP Reports menu dropdown.
Select the Form Trackers dropdown.
Select the form you want to track from the list.
You can now view the status of the form you have submitted under the Form Status column.
If there is an Action Needed flag, it will also be marked with a red block.
"For action with [name]" means the form is with the named individual to action.
If the form is Complete, and no further action is required, it will be marked with a green block.
The form has been approved by the MP/Proxy and has been processed by us.
If the form is In Progress, it will be marked with an orange block.
"For action with IPSA" means the form has been approved by the MP/Proxy and is with us to action.
If the form has been fully approved and is with us, it will be processed before the next pay run at the end of the month.